Special Requirements of the Ministry Leader: Special ability to connect with persons who are grieving the loss of a loved one. Ability to support them with calls and visits and to solicit appropriate help for them from others. Ability to spend time with these individuals as needed.

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed, maintaining confidentiality.

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed .

Immediately upon being notified of the loss by a member of a loved one, call or visit the member and offer condolences and support.

Develop a “calling tree” or other method of notifying the congregation of special needs or prayer requests that the grieving family has. Use the church website for this if possible.

Help the member or family make decisions about funeral arrangements, burial, transportation, and other logistical needs if needed

Help the member or family plan family meals or housing for out-of-town family members if needed.

Notify the leader of the ladies food committee of needs for food

Notify the leader of the ladies flower committee of flower needs

Determine special needs during the first few days after the death and strive to meet them. This may be this may be babysitting, transportation, outside chores, cleaning, etc. Call appropriate members of the congregation who can help with these needs.

Notify members of the congregation who have a special connection or talent to connect with the family and ask them to be of special help during the grieving process.

Follow-up with the grieving family on a regular basis for at least 6 months or until there is no longer a need. Continue to offer help and comfort during this time.

Frequent coordination is required with the elders and minister and the bereavement ministry leader

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

1/29/05

Church Planting/ Renewal Ministry

Ministry Area: Church Planting/ Renewal Ministry

Deacon in Charge of the Area: _________________________

Ministry Assistant: ______________

Reports to: __________________________

Special Requirements of the Ministry Leader: Planning and Organizing Skills, Concern for the lost, Willing to lead, Innovative, Available time during the day for telephone work

Functions of the Ministry:

Continually monitor our region for opportunities to plant new churches where there are none or to plan and implement programs to renew and revitalize existing declining churches.

Assist struggling churches within our region by providing preachers, teachers, song leaders, prayer leaders, or other help.

Be the contact person in our congregation for any support needed by other congregations such as preachers, teachers, song leaders. Let other congregations know that we are blessed with an abundance of talent and are willing to share and help.

Work with other churches in the area to determine support for any planned work with either planting new or renewing existing churches.

Gain support within our congregation for planned efforts to evangelize an area. Be a cheerleader for the effort---recruit and energize teams as needed. Involve our members as much as possible in this ministry.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

4/21/05

Civic Involvement

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Missions, preaching, evangelism elder

Special Requirements of the Ministry Leader: Live in or very near Mt Vernon and be familiar with the community.

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Work to make the church become known in the community as a helpful, benevolent, caring organization

Work with civic groups who contact the church for any reason to determine needs, wants, requests

Make recommendations on those requests to the appropriate elder or act as appropriate

Follow up with the requesting group to get recognition for the church as appropriate

Arrange for appropriate speakers to go to the organization as needed

Make recommendations to the Property Control ministry leader and Facilities ministry leader about which organizations will be permitted to use the buildings/facilities.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

1/29/05

Congregational Fellowship Activities

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Fellowship Elder

Special Requirements of the Ministry Leader: Planning and Organizing Skills

Coordinates with the Special Events and Projects Ministry leader

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Plan and schedule routine and special events for the congregation to get together and enjoy fellowship.

Recognize new members/families and departing (moving away) members/families at each monthly fellowship event

Publish a schedule of routine events annually and update it as needed. Fellowship potlucks should be monthly and regularly scheduled to let members plan ahead. Other special events are to be announced.

Each Fifth Sunday, a fellowship is to be held at the Junior High Cafeteria. Coordinate this with the school and coordinate the transfer of supplies and utensils to the cafeteria. Publish this event with details through bulletin boards, announcements, and bulletin well in advance to allow planning. Consider whether this event will replace the regular monthly fellowship and announce as appropriate.

Publish and announce special events well in advance to let members place them on their schedules and make alternate plans if needed. Work with the Congregational Information ministry leader to have timely schedules in the bulletin

Coordinate fellowship activities. Involve the ladies in this planning and coordinating. Make announcements as early as possible and get them into the bulletin to avoid surprises.

Consider that many families plan for trips on a few weeks notice. That means that our fellowship events need to be publicized to the congregation as far in advance as possible.

Rotate the responsibilities for the events when possible. Involve as many members as possible. Make a special effort to involve and invite new members.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

1/29/05

Congregational Information

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Fellowship/involvement elder

Special Requirements of the Ministry Leader: skilled in Word and publishing software and copying/publishing systems.

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Gather all possible information about and from the congregation and publish it in a bulletin weekly when appropriate – include worship schedules, announcements, upcoming events, birthdays, anniversaries, etc.

Keep a schedule of events posted on the hall bulletin board for reference by members and visitors. Monitor the bulletin board and keep it current. Remove obsolete materials weekly.

Maintain a list of members and their families

Work with the directory ministry leader to share information

Include supplemental sheets in the directory when needed to share information with the congregation.

Annually investigate the value of using a website for information sharing

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Disaster Relief

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Benevolence Elder

Special Requirements of the Ministry Leader: Have administrative and management skills to make business decisions about relief efforts and have appropriate compassion for the needs of disaster victims. Have time to visit or delegate the responsibility to visit disaster areas and determine the needs that exist, then find the best ways to meet those needs. Be able to manage inventories of goods for relief efforts.

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Work with other disaster relief agencies to help provide immediate services and goods to stricken areas and families.

Maintain a list of agencies which can assist in relief efforts, along with the services or goods they can provide.

Inventory, when possible, food and household supplies which can be immediately transported to disaster areas.

Coordinate the delivery of supplies and food to stricken areas as fast as possible when the need is known.

Advise the congregation of the system being used to provide disaster relief. Solicit donations of goods and food to store for this effort.

Maintain a list of people who are willing to help in disaster relief efforts and coordinate with them when a need exists.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Education

Deacon /Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Ministry Leader is unavailable): ______________

Reports to: Education/Youth Elder

Special Requirements of the Ministry Leader: Thorough knowledge of training and education programs. Sound in the faith so as to be able to sift and screen education materials for non-Biblical doctrines. High availability before services and at the beginning of classes to monitor teacher punctuality and attendance as well as to fill in or find a substitute in the event of a teacher’s absence. Human resource skills to allow high level of interaction with teachers on matters of discipline, training methods, and students.

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Determine quarterly, in advance of the start of the quarter, what the needs of the congregation are for the following quarter in the way of facilities and teachers. Consider new members and departing members as well as advancements in grade levels.

Recruit and assign teachers and assistant teachers ahead of the start of the quarter so that there is a seamless transition from one quarter to the next.

Assign assistant teachers who will be notified in advance of the primary teacher’s absence so that no class meets without an approved teacher present.

Keep a current list of teachers, assistants, classes and classrooms posted on a bulletin board

Match class sizes to classroom availability. Consider facilities appropriate for each class size and age and special needs. Moving to a different room may require moving furniture and teaching aids.

Coordinate with facilities ministry leader to assign appropriate classes to appropriate rooms and facilities.

Plan quarterly what educational materials will be needed for the following quarter and order or prepare as appropriate to insure timely delivery.

Monitor all classes on a random but frequent basis to determine if the teacher comes prepared to teach, if the teacher is teaching Biblical material and principles, if the class is orderly and conducting itself properly, and if the class is taking appropriate care of the facilities.

Screen teachers for sound doctrine and teaching methods prior to assignment as a teacher. Use the education elder as needed in these decisions.

Teachers should have a guide as to conduct, punctuality, efficient use of time and materials, and use of the facility. Classrooms should be left tidy, lights out, windows closed, etc.

Conduct or arrange for participation at teacher training seminars bi-annually or as needed to keep teachers current on techniques and materials available.

Conduct recognition events for teachers to show appreciation for their efforts.

Coordinate with the facilities ministry leader to get repairs made to classrooms or to make needed changes or improvements.

Manage the library. Sort annually and eliminate unneeded books and materials. Stock with materials as needed.

Investigate ways of getting members to read and study more. Help members find reading and study materials they need or desire.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed.
1/29/05

Encouragement and Recognition

Deacon in Charge of the Area: _________________________

Ministry Assistant (person to contact when the Deacon is unavailable): ______________

Reports to: _________________

Special Requirements of the Ministry Leader: An Encourager, A Positive Personality, Probably should be one whose wife is involved in the ladies’ ministry of encouragement.

Functions of the Ministry:

Using a selected group of members, both men and ladies, watch for others who are “down” for any reason.

Find a suitable way or ways to encourage the person or persons. This can be card showers, scheduled phone calls at pre-determined intervals, visits by individuals or groups, or any other method including public mention.

Working with the secretary or others, determine members who may have a pattern of declining attendance at worship and send them encouragement or arrange to have them called and visited.

Continue the encouragement as long as needed.

Using selected members in a team approach, watch for those who continually and habitually help with and/or perform the Lord’s work in an unselfish manner. Find a meaningful, suitable, non-boisterous method to recognize that person or persons to the congregation.

This recognition can be scheduled or random, but it is intended to reward the real servants of the Lord who may otherwise go unnoticed. Afford the person(s) recognized the opportunity to be humble while being honored.

Review this list of duties annually and update it as needed.

Other duties as assigned or appropriate.

April 13, 05

Facilities -- Buildings and Grounds

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Administration elder

Special Requirements of the Ministry Leader: knowledge of building and utility systems and property management. Ability to work well with vendors. Ability to schedule and monitor preventive maintenance. Knowledge of insurance processes.

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Receive complaints from members about facilities/utilities which are not functioning properly and act on those complaints promptly.

Quarterly arrange a walk-through inspection of the facilities for general condition and repair. Check lighting for proper operation. Check exterior doors for proper condition and security. Inspect interior walls and ceilings and floors for needs such as painting or other repairs. List needs and make work orders or solicit members to accomplish the work.

Monthly inspect the classrooms for condition. Walls and floors especially need to be monitored in these rooms. Also inspect folding chairs for safety and condition.

Semi-annually inspect interior systems for proper condition. Make lists of needs and write work orders to make corrections. Solicit members to accomplish the work when appropriate.

Annually inspect all exterior components and make arrangements to make any repairs needed.

Keep logs of HVAC units – install date, service intervals, filter changes, testing needed, inspection intervals, etc.

Establish a sound preventive maintenance program for each facility and room plus major items such as furnaces and air conditioners, roofs, gutter cleaning, tree trimming, trim painting, asphalt sealing, etc.

Annually, analyze lawn maintenance and establish a contract with a reliable party to keep the lawn mowed and trimmed as needed. Evaluate seeding needs annually. Give special thought to making it look it’s best on Sunday. Should include sweeping sidewalks and driveways after mowing.

Annually review snow removal plan. Since the facilities deacon may not be available when snow starts to fall, there should be at least three men working as a team to determine when to begin snow removal efforts. These should meet in October of each year and discuss the plans for the coming winter. Get the snow blower ready and tested. Locate a contractor who will come out on Saturday night. Find members who will shovel or bring their units in to blade the parking lot and driveway. Planning will really aid this effort.

Work with the insurance ministry leader to determine if coverage is adequate and efficient. These two should meet at least annually.

Arrange for members to do as much maintenance and repair as possible. This not only saves costs, but it gives members “ownership” in the facility. When a task to be done is known, ask if anyone wants to do it. More than likely, there is someone who would love to do it and would feel good about it.

Develop a five year maintenance plan to help with the budgeting process. This evens out expenses over time. Things like roof replacements, parking lot sealing and striping, gutter replacement, carpet replacement, exterior painting, etc. can all be staggered to level the budget, or can be accelerated when there is excess money in a given year.

Work with the education ministry team leader to determine if additional classrooms are needed. When classrooms are going to be needed, use a team approach to finding the best way of providing the space. Building additions are expensive and require long lead times. Planning in advance can help avoid crunches. Consider modular offices or house conversions for interim needs.

Work with the information systems ministry leader to determine facility needs with regard to new computer systems networking or projection.

Quarterly monitor utility use. Graph the use and monitor trends which can show failing HVAC or insulation parts.

Seasonally, open and close the foundation vents in all buildings for ventilation and freeze-proofing.

Monitor insects and have the facilities treated as appropriate. Have a reputable termite inspection performed annually.

Work with education ministry leader to encourage teachers to leave windows closed or at least close them when class is over. Also, have them turn out lights when leaving the classrooms.

Annually inspect all folding tables and chairs. These can get damaged or worn and cause safety concerns. Repair or replace as needed.

Annually test the emergency lights and replace lights or batteries as needed.

Manage the janitorial services of the buildings. Make a detailed list of cleaning and servicing to be done by janitorial personnel. Monitor the completion of the activities randomly and make corrections to the list or completed services as required. Annually, obtain enough information to analyze the services being completed and determine whether or not to bid out the service for the coming year.

Manage the purchase of janitorial supplies for efficiency.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Family Enhancement Ministry

Ministry Leader: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: ______________________

Special Requirements of the Ministry Leader: Special training and ability to connect with married couples (and soon to be married) and help them look to the Lord and to others for help. Ability to lead discussions and devotionals and training sessions for that will benefit couples. Ability to spend time with the group and with individuals as needed. Training in marriage enhancement and the ability to facilitate discussions in group sessions.

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed while maintaining appropriate confidentiality.

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Plan, advertise, and conduct marriage enhancement seminars and other events. This includes, but is not limited to, His Needs, Her Needs

If needed, form a marriage support group. Help this group with meeting management and discussions. Help the group plan activities which will be enjoyable and beneficial to the cause of the group. Help the group with training seminars for their benefit. If there is a support group, ensure that meetings are properly facilitated to avoid blaming, whining, and gossip.

Offer help in obtaining marriage counseling to all couples planning to wed.

Provide emotional and spiritual support to couples who need or request it.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Finance

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Administration elder

Special Requirements of the Ministry Leader: Some accounting experience is needed along with ability to prepare and monitor a budget using an appropriate computer program.

Functions of the Ministry:

Prepare and obtain approval for an annual budget for this ministry

Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Annually, combine the budget requests from all ministries and present the combined request to the elders and deacons for approval.

Monthly publish the budget results showing income versus expenses. Show each ministry leader how the budget compares to spending.

Quarterly, graph the income versus expenses to show trends and review with the administration elder and other deacons.

Work with the administration elder and the minister to prepare the annual compensation plan for the minister to include salary, insurance, retirement, and other allowances.

Make arrangements to get the minister paid promptly and with appropriate confidentiality. Consider direct deposit.

Count the offering each week and post the results as soon as practical.

Deposit the offering each week and perform accounting needed to monitor the budget.

Coordinate with the information systems ministry leader to get the weekly offering amount published in the bulletin.

Receive invoices from ministry leaders and by mail. Review for proper spending and pay as needed. Perform accounting as needed to the budget spreadsheet.

Review insurance, social security and retirement plans for the minister quarterly to verify proper amounts and accounting functions are performed and paid.

Prepare 1099 and/or W2 in a timely manner.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Future Planning

Deacon in Charge of the Area: _________________________

Ministry Assistant (person to contact when the Deacon is unavailable): ______________

Reports to: _________________

Special Requirements of the Ministry Leader: Foresight and long-range planning experience and project management experience

Coordinates with the Finance, Facilities, and Transportation Ministry leaders

Functions of the Ministry:

Plan for future growth in capital and other areas. Includes facilities, equipment, assets, and vehicles.

Form a team of interested members to develop a 5, 10, and a 15 year plan for facilities, office equipment, and furniture. Work with the transportation team to form a 1, 2, and 5 year plan for vehicle procurement and disposal. The team will make recommendations to the deacons/elders at least annually.

Report as needed to keep the congregation informed.

Determine the commitment of the congregation to support capital improvements. Make recommendations to the budget team each year regarding capital spending.

Develop programs to accrue funds for specific projects.

Coordinate the management of all accrued funds

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Form teams as needed and directed by the administration elder(s) for short-term planning on utilization of assets such as minor building modifications to provide overflow or new classroom space

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

7/12/04

Golden Age Activities (Young at Heart)

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Fellowship, involvement Elder

Special Requirements of the Ministry Leader: Know the congregation very well, especially the senior members; be free during daytime hours to travel with the group;

Functions of the Ministry:

Prepare and obtain approval for an annual budget

Report as needed to keep the congregation informed

Plan events at least monthly for the senior members to attend which will allow them to get together for fun and fellowship

Plan special events/trips for the seniors to allow them to go places together where they might not otherwise go. These trips may be requested by the senior group or they may be planned by the ministry leader.

Arrange safe transportation for the group(s) to travel in when they go places

Arrange projects for this age group to be involved in—examples, card writing, pamphlet mailing,

Work with the group to support evangelistic efforts in the area

Help the group in evangelistic outreach among their friends

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Information Systems

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Administration elder

Special Requirements of the Ministry Leader: knowledge of computer systems, ability to prepare and modify Word and Excel documents and spreadsheets, ability to manipulate photos, knowledge of sound systems, skilled in Power Point

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed.

Report as needed to keep the congregation informed.

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed.

Operate the PA system, maintain it and continually improve it.

Record sermons and lessons as requested, publish as requested on tapes or CDs.

Operate the computer/projector system for worship and other services.

Project on the screen information about worship/ song numbers/ announcements.

Continually improve and maintain the information systems.

Monitor new software and make recommendations about acquiring it.

Train backup persons to operate the equipment.

Write operating instructions for operation of the systems and troubleshooting guides for those times when the systems do not operate properly.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Insurance

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Administration elder

Special Requirements of the Ministry Leader: Some experience in accounting and insurance processes. Special coordination with the facilities and transportation ministry leaders

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed.

Report as needed to keep the congregation informed.

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Coordinate with the transportation, finance, and facilities ministry leader to fully insure that the church is properly and adequately insured in the facilities and vehicle areas as well as in the minister’s health insurance area.

Coordinate with the Safety and Risk Management ministry leader on insurance matters

Quarterly audit the liability and other limits of each policy and verify that the needs of the congregation are met adequately to prevent loss of financial or emotional value.

Keep vehicle insurance proof cards current and in the vehicles.

Annually have insurance representatives review the facilities and vehicle policies for appropriate coverage.

Keep the insurance policies in a confidential and secure file accessible to those who need it.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Involvement

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Involvement/Fellowship elder

Special Requirements of the Ministry Leader: Must be one who attends worship regularly and punctually. Must be available to the members before and after services. Must know the members well and be aware of their talents and backgrounds and desires. Must have a high level of availability during non-assembly times. Must be a highly communicative deacon who has excellent rapport with the elders, other deacons, the minister, and the entire congregation. Must have good public relations/human resource skills and be able to match needs and programs together, considering biblical principles.

Functions of the Ministry:

Report as needed to keep the congregation informed of ministry needs

Keep members involved in church activities and functions as much as possible

Visit new members promptly and determine their skills, talents, availability, and desires for involvement in the ministries and works of the church. Coordinate this visit with the New Members ministry leader

Get members to commit to being involved in ministries and help them get acquainted with the appropriate ministry leader(s)

Monitor involvement and cooperation of members and ministry leaders – reassign to different ministry when appropriate.

Monitor other ministry leaders to determine their needs for help and assistance

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Ladies Activities and Ministries

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Fellowship, involvement elder

Special Requirements of the Ministry Leader: Special ability to work with ladies groups and special appreciation for the work they do

Functions of the Ministry:

Help appropriate ladies prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Coordinate the needs of the ladies in their ministries and help them with their programs

Liaison with the ladies and the elders/deacons in planning and coordinating events and ministries

Arrange transportation or other logistics for the ladies as requested

Work with ladies groups as requested

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

1/29/05

Local Benevolence

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Benevolence Elder

Special Requirements of the Ministry Leader: Good Human Resources and Financial skills to interact with people making requests for financial help. Must have the ability to say “no” with dignity and appropriate concern. Must have compassion to be able to share humbly with the poor. Knowledge of the scriptures in regard to helping the poor.

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed – honor confidentiality as needed.

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Prepare and publish a Standard Operating Procedure to follow in dispensing goods or funds to requestors. Consider the Biblical teachings on helping the poor and consider the efforts of the requestor. Consider repeated requests. Consider love and compassion along with stewardship of the Lord’s property.

Work closely with the minister and the benevolence elder to assist when requests for help come in. Continually review the procedures used to approve or deny assistance.

Receive requests from any source to help someone in the community who needs or may need financial or other assistance. Act promptly on that request using the information available at the time considering previous contacts with the person, the person’s attitude toward the church and the Lord, the person’s efforts to help him/herself, and what other sources of help the person should be exploring.

Call on others, including elders, other deacons, the minister, other congregational members to assist or accompany on visits where needs are known or suspected or requests have been made.

Call on others to help with physical chores that a needy person or family may need.

Arrange work days or nights or group activities to help elderly, shut-in, or poor with special needs such as yard work, house repair, auto repair.

Maintain a food pantry stocked with an appropriate amount of food to be able to help local families who are in need. Advise the congregation of food needs for the pantry.

Arrange for delivery of food and other goods from the pantry to needy families.

Work with the ladies in charge of food or flowers for funerals or sick families. Assist as needed and help make decisions about services that are requested or when in doubt about whether or not to provide services. Work with the ladies to establish a procedure for food and flowers and to establish amount guidelines for flowers. Update this procedure bi-annually.

Coordinate with the transportation ministry leader to help as needed when a family needs transportation that cannot be provided otherwise.

Work with bereaved families to determine any needs that the church can meet for them such as food, transportation, babysitting, etc. during the funeral and days preceding it.

Work with shut-ins to determine routine needs they may have that the church can help with such as trips to the doctor, store, or church.

Conduct annual clothing drive to collect and give away winter or other clothing. Coordinate collection, sorting, storing, and helping with the give away. Promote the give away activities and combine with appropriate evangelistic works such as pamphlet distribution.

Annually make a determination about clothing storage: Should the congregation acquire storage space for clothing and maintain a supply to help needy individuals or families.

Maintain charge accounts at local stores, restaurants, motels and gas stations to facilitate the purchase of items for needy families or individuals. Monitor the accounts for proper use, and maintain a list of persons authorized to make charge purchases. Attempt to avoid providing cash.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

1/29/05

Media Outreach

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Missions, Evangelism Elder

Special Requirements of the Ministry Leader:

Functions of the Ministry:

Prepare and obtain approval for an annual budget

Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Work with the appropriate elder and the minister to advertise events sponsored by and involving the congregation

Annually, evaluate whether or not to have a regular newspaper column

Coordinate with members of the congregation to write or publish outreach articles suitable for publication

Monitor TV, radio, and newspaper work done in our area by other congregations and recommend whether or not to help with their work

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

1/29/05

Men and Boys

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Fellowship, involvement elder

Special Requirements of the Ministry Leader:

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Schedule regular events for the men of the congregation which allow them to enjoy fellowship and fun while being edified

Plan, schedule, and coordinate special events for fun and fellowship

Plan, schedule, and coordinate special seminars, training sessions, meetings which will edify and help the men grow in love for each other

Plan and coordinate outreach activities for the men to be involved in

Coordinate the efforts of men who are willing to be involved in evangelistic efforts – work with personal evangelism and other ministry leaders

Get younger men and boys involved in church activities – work with Young men’s training ministry leader

Plan for projects that this group can implement to serve the congregation or the community.

Investigate a mentor program and Adopt-a-son programs

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Missions

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Elder in charge of Evangelism

Special Requirements of the Ministry Leader: An appreciation for an desire to be involved in mission works and spreading the gospel

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Monitor existing mission programs for effectiveness and bible principles

Screen all new requests for mission funds to see if the congregation would have an interest or capability to help

Travel as needed to visit mission works and workers

Coordinate with other congregations on mutual support for mission works

Encourage young people to consider mission work

Encourage members of the congregation to go on mission teams in other areas

Encourage members to write to missionaries

Encourage classes to make missionaries a group project

Communicate with missionaries to determine any special needs they have and determine the soundness of their teaching programs

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

New Members

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable):______________

Reports to: Fellowship Elder

Special Requirements of the Ministry Leader: administrative skills to keep a spreadsheet on members and their training and involvement. Must know each member of the congregation well and be able to spend time in new members’ homes to visit and find their needs and wants.

Functions of the Ministry:

Prepare and obtain approval for an annual budget

Report as needed to keep the congregation informed

Meet every new member immediately and identify yourself as the ministry leader for him/her to contact for the near future

Determine the member’s needs and wants with regard to involvement and introduce him/her/them to Involvement Ministry leader

Determine the new member’s training needs. If the member is a new convert, they need to be added to a new convert’s class. If not new, then determine if there are other needs for training, and introduce the member to the education ministry leader for assignment to the proper class.

Get a photo made of the person or family and get it on the member’s board with something to show that this is NEW! Get the photo and information to the directory ministry leader and the Information Systems minister.

Assign a mentor or mentoring family immediately and get the new member started on the process of meeting every other member and being drawn into the fold securely and firmly. The job of the mentoring family is to make the new member feel at home and comfortable in the congregation as soon as possible. This requires breaking down barriers wherever they are encountered. Identify any problems the member has and assist in overcoming that problem. Do not allow the new member to feel that he/she/they are not welcome or comfortable here.

Build a spreadsheet with new members on it. Monitor the progress of the new member in getting acquainted, in finding new friends, in getting involved in the services and other programs. Milestones for this spreadsheet could include: dinner/lunch with the mentoring family, attendance in class, attendance Wednesday evening, completion of new convert’s class, class participation, becoming a part of a ministry, helping with a ministry, getting acquainted with all deacons, all elders, and perhaps knowing the names of ½ of the congregation.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

Note: Some checking may need to be done before assignment to some positions such as teaching. Note: teaching assignments need to be discussed with education ministry leader. Verify doctrinal and methods.

1/29/05

Nursing Homes

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Edification, visitation, worship elder

Special Requirements of the Ministry Leader: A special ability to relate to elderly

Coordinates with Special Care Ministry Leader

Functions of the Ministry:

Report as needed to keep the congregation informed

Plan and coordinate regular services at nursing homes when possible and practical

Plan and coordinate special events or services as requested

Maintain a list of members who are confined to nursing homes – include mailing addresses

Arrange card showers for nursing home residents on special days

Arrange to have this group on appropriate prayer lists.

Coordinate transportation to and from church services for those who can come but do not have a way to get here (work with transportation ministry leader)

Schedule speakers and song leaders for nursing home events.

Other duties as assigned and appropriate. Evaluate this duties list and update as needed
1/29/05

Office

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): _____________

Reports to: Administration elder

Special Requirements of the Ministry Leader: Frequent coordination with the IS, Congregational Information, and Staff ministry leaders

Functions of the Ministry:

Prepare and obtain approval for an annual budget

Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Consider all requests directed to the ministry, approve or disapprove as appropriate and confer with Elder(s) when needed

Annually determine the space needs of the congregation for offices and make recommendations as to how to best provide for those needs. If there is no change, then no recommendation is needed.

Monitor the quantity and type of supplies used and maintain an adequate inventory/stock of those items.

Survey the users of office supplies and materials to determine if the type and quantity are adequate, or what new items need to be added.

Keep the office areas neatly arranged and accessible. Mark boxes or unopened containers as to contents to prevent pilfering them while looking for something else. Insist that users of the office put things away when they are finished with them, and that each user help clean up the area.

Keep mail slots for appropriate personnel marked. Monitor them and if any are not needed, convert them to a better use.

Maintain charge accounts at appropriate locations to purchase supplies. Monitor the purchases and purchasers to prevent duplicate purchases. From a stewardship view, the purchases should be made from the most economical location. For convenience, they may need to be places that are open long hours. Try to avoid places that sell alcoholic beverages, or at least those who advertise and display it prominently.

Monitor the use of office machines, especially the copier. Prevent unauthorized use and minimize use by insisting that only necessary copies be made. Train operators on the proper use of the copier and post simple instructions in a conspicuous place.

Monitor the condition and age of the copy machine to keep it in good working order and prevent unreasonable repairs from being made to obsolete equipment. Make recommendations annually on replacement of the copier. Work with vendors to get the maximum utilization of equipment for the money spent. Keep a copy of the current copier contract available with details and numbers to call.

Maintain an adequate inventory of copy paper and toner and post instructions for loading the machine.

Coordinate with the Information systems ministry leader to prevent unauthorized use of computers and to budget for replacement computer systems as needed.

1/29/05

Personal Evangelism

Deacon/Ministry Leader in Charge of the Area: _________________________

Ministry Assistant (contact when the Deacon/Leader is unavailable): ______________

Reports to: Missions, evangelism Elder

Special Requirements of the Ministry Leader: Thorough knowledge of the Bible, willingness to confront the lost with the Gospel, special concern for the lost, special communication with the elders, the minister, and other appropriate ministry leaders

Functions of the Ministry:

Prepare and obtain approval for an annual budget. Monitor the budget and adjust or get additional funds approved if needed

Report as needed to keep the congregation informed

Prepare and maintain a current a list of prospects for evangelistic efforts by teams or individuals – solicit names of prospects from the congregation

Prioritize the list and assign the names to members who will work with them

Follow up on efforts by members to contact the prospects

Organize prayer meetings and prayer teams to make special prayers for these lost

Coordinate training for members who would like to learn personal evangelism methods

Encourage members to pray for the lost

Set up home Bible studies – coordinate teachers, hosts, and prospects

When prospects are converted, help them get into the fold quickly – introduce them to the involvement and new member ministry leaders and others for their age group as appropriate

Other duties as assigned and appropriate. Evaluate this duties list and update as needed

1/29/05